A reminder – the deadline for filing your annual Rent Registrations is July 31, 2014.

A reminder – the deadline for filing your annual Rent Registrations is July 31, 2014.

Accordingly, please remember that The New York Homes and Community Renewal Agency (HCR)/Division of Housing and Community Renewal (DHCR) now requires that Owners and Managers of Rent-Stabilized Properties file their Annual Rent Registrations On-Line. Please note that there are no exceptions to this edict. The On-Line Process is now mandatory.

Regarding the process of Notice of Apartment Deregulation Pursuant to High Rent Vacancy, please note that Apartment Owners and Managers must keep in mind that a new form is now required to be filed with DHCR and sent to the new tenant within thirty (30) days after the new tenancy commenced, or after the signing of the lease by both parties, whichever occurs first.

In addition, as per the instructions from DHCR, the owner must send and certify to the tenant a copy of a Registration Statement (i.e., Annual Registration) for such housing accommodation filed with DHCR indicating the Exempt/Deregulated Status and the last Legal Regulated Rent. It shall be sent within 30 days after the tenancy commences, or the filing of said registration, whichever occurs later.

These dates are important to keep in mind because this form is new as of April, 2014. It must be completed, filed and served on the new tenants for all deregulated apartments that were previously either subject to the Emergency Tenant Protection Act (ETPA), Rent Stabilization in New York City, or Rent Control.

Page 1 of this document provides a form for setting forth the calculation of the new “Free Market Rent” with areas to detail all of the various increases and how the Owner arrived at the new rent. Page 2 of this document provides a form for setting forth all of the Individual Apartment Improvements (IAI’s) that were completed in the relevant apartment and contributed to the increases in the rent and the claimed deregulation.

Owners and Managers should be careful when filling this document out and should remember to keep all supporting documentation on file as the Tenant Protection Unit (TPU) will probably review these submissions and request supporting documentation related to the increases listed.

Please refer to the DHCR Website and/or the Notice of Apartment Deregulation Pursuant to High Rent Vacancy Form for a complete set of instructions on filling out this form. The web address is http://www.nyshcr.org/.